C/R Check Maintenance
This option is used to initially enter checks into the CHECK/DEPOSIT MASTER file, add new checks, or make changes as necessary to Check/Deposit Master information currently existing in the file.
After selecting this option from the C/R Master File Maintenance Menu, the computer will display the C/R Check Maintenance screen as follows:
A) To add a new Check to the file, enter the Cash Acct (Account and Department) that you are assigning to this check or Perform A Search to find an Account record. Next enter the unique Check Number that you are assigning to this check and press [TAB].
B) To view or change an existing check’s information, enter the Cash Acct (Account and Department) of the account whose record you wish to change, or Perform A Search to find an Account record. Next enter the Check Number that you wish to edit Perform A Search to find a check record. Upon entering a valid number, the computer will display the master information stored for this check. Make changes in the same manner you entered the data.
Enter the Remaining information on this screen as follows:
Enter the Payee Name, Check Amount, and Check Date as they appeared on the check.
The Status Code field allows you to enter the status (None, Reconciled, or Voided) of this check number. You can display the available options by clicking this field with your mouse or scrolling through the list by using the up/down arrow keys.
Enter the Source Of Entry for this check which indicates where the check came from (i.e. AP=Accounts Payable, PR=Payroll, etc.).
Review the data you have entered (or changed) on the screen. If you wish to SAVE the information, click on the Save button on the Toolbar, pick the Save option from the File Menu, or press [Ctrl][S]. If you do NOT wish to save the information, click on the Cancel button on the toolbar, pick the Cancel option from the File Menu, or press [Ctrl][L].