W/C Flow Of Events
At this point, you are ready to process the Water Control module. Establish your own time frame for day to day procedures based on the volume of invoice activity in your office. The Flow of Events provides a general outline for these procedures.
Water Control processing can be divided into a few main activities:
1) maintaining the Master files
2) entering meter readings
3) generating billing
4) printing bills/invoices
5) month/year end processing
The Flow of Events described below is a guideline of options to follow for Water Control processing. When you are using an option for the first time, please read the entire Option Description for detailed instructions on using that option.
Maintaining The Master Files:
As new Customers, Rates, and Meters are encountered, add new records to the appropriate MASTER file through the appropriate Maintenance option on the W/C Master File Maintenance Menu. Whenever changes are made to a MASTER file, it is a good practice to reprint the master file report to have a current hardcopy on hand.
Entering Meter Readings:
Readings made with hardware devices/software may be imported or entered manually through the appropriate option on the W/C Processing Menu. Use the appropriate report to check for accuracy. If necessary, use the Maintenance option to make corrections.
Generating Billing:
Use the appropriate option on the W/C Processing Menu to create estimated readings, and to generate metered and non-metered billing. Use the appropriate report to check for accuracy. If necessary, use the Maintenance option to make corrections.
Printing Bills/Invoices:
Print bills/invoices through our Billing and Inventory module.
Month - End Processing:
A date-based reorganization of the meter readings file is available on the W/C Zeroing Menu.
To insure the integrity of the data in your Water Control files, the following steps should be completed before entering any new invoices for the next month.
Backup data - follow the instructions provided with your backup device.