G/I Control File Maintenance
The G/I CONTROL file stores default and controlling values for special information which applies to processing for the G/I system. This option is used to initially enter the data in the G/I CONTROL file and then to make changes to the default and controlling values as needed.
After selecting this option from the G/I Master File Maintenance Menu, screen 1 of the G/I Control File Maintenance program will be displayed as follows:
Enter the default Agency Code and Agency Abbreviation for your company.
Enter a Purity Message and a Stress Crack Message.
Enter the Default Location (or Perform A Search to find one). The description will be displayed for verification.
Enter the Aflatoxin Factor Code (or Perform A Search to find one). The description will be displayed for verification.
Enter the Vomitoxin Factor Code (or Perform A Search to find one). The description will be displayed for verification.
Enter the Starlink Factor Code (or Perform A Search to find one). The description will be displayed for verification.
Enter the IDK Factor Code (or Perform A Search to find one). The description will be displayed for verification.
Enter a Grade Prefix, a location certificates are Issued At, a Certification Location SP # (Service Point Number), the IDW File Path where files to be sent to IDW are stored, the IDW Error File Path to where IDW error files are retrieved.
If user fees are to be posted, mark the Post User Fee checkbox.
If you want the system to automatically fill in the File Sample ID from the ID Of Sample field found in the certificate maintenance programs, mark the Move ID Of Sample To File Sample ID checkbox.
If you only want to print copies (not originals) from the certificate maintenance programs, mark the Print Copies Only In Maintenance Forms checkbox.
If you want the system to warn you when it will not allow you to save a certificate (because it has been posted to IDW), mark the Warn If Save Not Allowed checkbox.
If you want the invoices to use the Certificate Date (and ask for certificate date ranges) instead of the Inspection Date (and ask for inspection date ranges), mark the Use Certificate Date Range On Invoices checkbox.
If you don't want the system to automatically assign a sequence number (if left blank) in the certificate maintenance programs, mark the Don't Allow Zero Sequence Codes checkbox. A zero sequence number is never allowed.
If you don't want the system to default the Applicant Customer # from the Location Customer #, mark the Don't Default Applicant Customer # checkbox.
If you don't want to show the calculated invoice amount of the certificate in the certificate maintenance programs, mark the Don't Show Amount checkbox.
Mark the Default Bill Correction checkbox if you want Corrected Certificate to default to billing the customer for the correction.
If you don't want to display the Bill Correction checkbox, mark Don't Show Bill Correction.
If your state charges tax on labor, mark the Hours Taxable checkbox.
If your state charges tax on mileage, mark the Miles Taxable checkbox.
Enter the IDW File Path. This will be used to determine where the IDW file will be created.
Enter the IDW Error File Path. This will be used to determine where the IDW error files will be stored. (This file path should be used to save attachments for IDW errors sent from the government.)
Enter the Temp. (Temporary) PDF File Path.
Enter the Certificate PDF File Path. This will be used to determine where the certificate PDF files are created.
Enter the Invoice PDF File Path. This will be used to determine where the invoice PDF files are created.
Enter the Unoff. Wgt PDF File Path. This will be used to determine where the unofficial weight PDF files are created.
When you have finished entering data on the first screen, click on tab 2 or press [Alt][2] to display the second screen as follows:
Enter the Default Service Type for Submitted Samples (or Perform A Search to find one). The description will be displayed for verification. Click the checkbox if you wish to Default Previous Customer # during the entry of Submitted Samples.
Enter the Default Service Type for Official Samples (or Perform A Search to find one). The description will be displayed for verification. Click the checkbox if you wish to Default Previous Customer # during the entry of Official Samples. Enter the Timecard Rate Code used to calculate the invoice amount of the hours entered in Submitted and Official Samples (or Perform A Search to find one). The description will be displayed for verification. Enter the Mult. Unoff Wgt Code (Multiple Unofficial Weight Code) used to calculate the multiple unofficial weights entered in Official Samples (or Perform A Search to find one). The description will be displayed for verification.
Enter the Default Service Type for Official Exports (or Perform A Search to find one). The description will be displayed for verification. Enter the Default Container Type ([C]omposite, [S]ingle, or [A]verage) for Official Exports.
Enter the Default Service Type for Commodity Certificates (or Perform A Search to find one). The description will be displayed for verification. Enter the Default Applicant (or Perform A Search to find one). The name will be displayed for verification. Enter the Default Location and Default Comments for Commodity Certificates.
Enter the Default Service Type for Weight Certificates (or Perform A Search to find one). The description will be displayed for verification. Enter the Default Blkhd Ded Wgt (Bulkhead Deduction Weight). Click the checkbox if you wish to Default Previous Customer # during the entry of Weight Certificates. Click the checkbox if the Booking # must be filled in before printing the Weight Certificates.
If you want all the invoice detail to be consolidated on one line, mark the Print Invoice Detail On One Line. If this box is marked, enter the Rate Code used to display the consolidated invoice detail (or Perform A Search to find one). The description will be displayed for verification.
Select a value for Add To Ordered By Name which is used to determine what will show in the Ordered By Name on the certificates. If you select a value other than None, then that field will be displayed on the certificate after the Ordered By Name enclosed in parenthesis.
When you have finished entering data on the second screen, click on tab 3 or press [Alt][3] to display the third screen as follows:
Enter the Seal Picture Path (if different than the system default) and the Seal Picture Name (or Perform A Search to find it). The picture will be displayed.
Enter the Watermark Pict. Path (if different than the system default) and the Watermark Pict. Name (or Perform A Search to find it). The picture will be displayed.
Enter the eAuth. EXE Path (electronic authentication program path), eAuth. EXE Name (electronic authentication program name), eAuthentication User ID (electronic authentication user ID), eAuthentication Password (electronic authentication password).
If you want track specific certificate quantities by company, mark the Breakdown Qty By Company checkbox. If Breakdown Qty By Company is marked, enter up to five different companies to show the breakdown of quantities.
The Last Update field indicates the last time master information for this record was changed. The software will maintain this date.
Review the data you have entered (or changed) on the screen. If you wish to SAVE the information, click on the Save button on the Toolbar, pick the Save option from the File Menu, or press [Ctrl][S]. If you do NOT wish to save the information, click on the Cancel button on the toolbar, pick the Cancel option from the File Menu, or press [Ctrl][L].