P/O Implementation Guidelines
Before you begin regular purchase order processing with the Purchase Order module, some initial steps must be followed to set up values in the P/O CONTROL file and current existing purchase orders. These default values determine how some processing and updating of files will take place. You should setup the PRODUCT MASTER file before beginning implementation of this module. Use the B/I Product Maintenance option on the P/O Master File Maintenance Menu to setup Products in the PRODUCT MASTER file.
If you intend to print purchase orders on pre-printed forms from the computer, see the Recommended Supplies list in the Guide To Operations manual.
A) Defining Values In The P/O CONTROL File
Use the P/O Control Maintenance option on the P/O Master File Maintenance Menu to setup system defaults for this module.
B) Entering Current Purchase Orders
Use the P/O Purchase Order Maintenance option on the P/O Processing Menu to enter purchase that have not been received.
Gather all the original purchase orders which have not been received. Indicate on each document, the Vendor Number to be ordered, the product numbers that were ordered, the cost of each product, and the date of the order.
Use the P/O Complete P.O. Report option on the P/O Processing Menu to review the purchase orders for accuracy. If necessary, use the P/O Purchase Order Maintenance option to make corrections.
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