P/O Control File Maintenance


The P/O CONTROL file stores default values for special information which applies to processing for the P/O system. This option is used to initially enter the data in the P/O CONTROL file and then to make changes to the default values as needed.

After selecting this option from the P/O Master File Maintenance Menu, the P/O Control File Maintenance screen will be displayed as follows:

Enter the Next P.O. # that you want the system to create when a new purchase order is generated in the P/O Purchase Order Maintenance option.

Enter the Freight Charge Acct (G/L account number and department) for your that you want to debit (if you are using the Purchase Order system to automatically generate A/P invoices). You may also Perform A Search to find a Freight Charge Account record. Upon entering a valid number, the computer will display the description stored for this account.

Enter the Label Columns (maximum number of horizontal columns) and Label Rows (maximum number of vertical rows) that are shown on the labels that you will be using to print in the P/O Purchase Order Labels option.


Review the data you have entered (or changed) on the screen. If you wish to SAVE the information, click on the Save button on the Toolbar, pick the Save option from the File Menu, or press [Ctrl][S]. If you do NOT wish to save the information, click on the Cancel button on the toolbar, pick the Cancel option from the File Menu, or press [Ctrl][L].

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